VantaStaff helps small businesses, startups, and growing teams hire a vetted, dedicated full-time virtual assistant in under 48 hours. We handle recruiting, managed onboarding, and ongoing support — you get the results.
Our VAs are trained across 25+ business functions. You tell us what you need — admin, sales, marketing, support — and we match you with someone who already knows the tools.
See all services →Calendar, email, travel, and meeting coordination for busy founders and execs.
Prospecting, CRM updates, cold outreach, and appointment setting to grow your pipeline.
Multi-channel support, helpdesk management, live chat, and ticket resolution.
Content creation, social scheduling, email campaigns, and SEO support.
Invoicing, expense tracking, AP/AR, and financial reporting in QuickBooks or Xero.
Listing management, transaction coordination, lead follow-up, and CRM updates.
Not weeks. Not months. Here’s how it works.
Fill out a short intake form with your tasks, tools, and preferred schedule. Takes about 5 minutes.
Within 48 hours, we hand-pick a vetted assistant with experience in your industry. You approve the match.
We handle onboarding, tool access, and training. Your assistant starts delivering results from day one.
We don’t hand you a list of profiles and wish you luck. VantaStaff is a managed service built for small businesses, startups, real estate agents, Shopify stores, healthcare clinics, and growing teams — we recruit, vet, train, and support every dedicated virtual assistant so you don’t have to. Managed onboarding, free replacement guarantee, no long-term contracts.
Every assistant passes a multi-stage screening for skills, English proficiency, and cultural fit before they're matched with a client.
Your CSM handles onboarding, monitors quality, and is your single point of contact if anything needs adjusting.
Not the right fit? We swap your assistant at no cost, with zero downtime. Backup coverage is always available.
Every assistant works during your business hours with full overlap. No middle-of-the-night handoffs.
Our assistants use AI tools to work faster and smarter, giving you more output per dollar spent.
NDAs, access controls, and data handling protocols are standard on every engagement.
Flat monthly rate. No hidden fees. No long-term contracts.
Part-time · 4 hours/day
Full-time · 8 hours/day
Two full-time assistants
Can’t find what you’re looking for? Reach out to our team.
We recruit from the Philippines, India, South Africa, and Latin America — countries with strong English proficiency and professional talent pools. Every assistant is individually vetted. Regardless of location, they work your hours in your timezone.
Most clients are matched within 24–48 hours. We handle onboarding, tool access, and workflow setup so your assistant is productive immediately.
Free, unlimited replacements. If it’s not working, we’ll match you with someone new at no cost. We also keep backup assistants on standby for continuity.
Yes. Every engagement includes an NDA. We enforce strict data security policies, access controls, and compliance protocols. We can customize security measures for enterprise requirements.
Absolutely. Beyond general admin, we place specialized VAs for sales, marketing, bookkeeping, real estate, healthcare, e-commerce, and more. We match you with someone who has direct experience in your industry.
No. All plans are month-to-month. Upgrade, downgrade, or cancel whenever you want. We also offer discounted annual plans if you prefer.
Yes. VantaStaff is built for small businesses, startups, real estate agents, Shopify stores, healthcare clinics, and growing teams. Our $699/month Starter plan and $899/month Professional plan are designed to fit small-business budgets while still providing a dedicated full-time virtual assistant, managed onboarding, and a free replacement guarantee.
Plans start at $699/month for a dedicated part-time VA (4 hours/day) and $899/month for a dedicated full-time VA (8 hours/day). Our Enterprise plan with two full-time dedicated VAs is $1,699/month. Every plan includes managed onboarding, a dedicated success manager, and a free replacement guarantee — no long-term contract.
Managed onboarding means we handle the entire setup for you. VantaStaff recruits and vets the assistant, coordinates tool access, runs training sessions, and documents your workflows. Your dedicated success manager monitors the first weeks so your dedicated VA is productive from day one. You don’t write SOPs, manage hiring, or troubleshoot setup yourself.
Guides on hiring, costs, and getting the most from your VA.
Get matched with a dedicated virtual assistant in under 48 hours.